Abstracts & Grand Rounds


Important Dates

November 2017 - Call for Abstracts submission available

Late January 2018 - Online registration available

Friday 2 February 2018 - Closing date for abstract submissions

Friday 2 March 2018 - Closing date for Grand Round submissions

Mid-March 2018 - Confirmation of acceptance of abstracts

Friday 30 March 2018 - Closing date for early bird registrations 


2018 Call For Abstracts - Guidelines & Conditions

We invite you to submit an abstract to be considered for presentation or a clinical grand round for the upcoming 2018 ASM.  This year the grand rounds will be open to adult and paediatric cases.

For further information, please see below or the Guidelines & Conditions for submitting and rules on encore paper.  Abstracts are limited to 300 words.

The abstracts will be published in a special issue of the IMJ. Abstracts can be submitted under the following themes, but are not limited to the list:

  • Connective Tissue Disease
  • Crystal Diseases
  • Fibromyalgia + soft tissue musculoskeletal disorders
  • Medications
  • Models of Care
  • OA
  • Osteoporosis
  • RA
  • SpA
  • Therapeutics (medications, adherence)

Guidelines for Online Submission and Conditions

The submitting author needs to create an account and then enter their contact details.  Enter your email address and remember your password as this will be the same submission process to enter your registration once it opens in late January 2018.

Step 1: Create New Account

You will be asked for:

Email Address and a Password and ENTER create new account.

NB Once these details have been logged into the system you can upload multiple abstract drafts and/or clinical grand round case presentations.

ABSTRACT SUBMISSION

This page will take you through the process of submitting your abstract. 

  • Each of the tabs on the left hand side of the page will bring up a step in the submission process that needs to be completed.  If you see a X against an orange step, it means it is yet to be completed.
  • At any time in the process you can click the Save As Draft button to save your incomplete submission and return to it at a later time. 
  • The Review section will give you an overview of the sections that are still required to be completed before you can submit your abstract. 
  • Once all required sections have been completed, you can submit your abstract here.

Step 2: Abstract Title and Presentation Type

Enter Abstract title in Title Case (not upper case) – Word limit: 50.

Select your Presentation Type:

·       Oral or Poster
·       Poster only

Enter Continue (or Save As Draft)

Step 3: Themes and Category

Select one them:

·       Basic Science
·       Clinical
·       RHPA
·       Paediatric

Choose one category only:

  • Connective Tissue Disease
  • Crystal Diseases
  • Fibromyalgia + soft tissue musculoskeletal disorders
  • Medications
  • Models of Care
  • OA
  • Osteoporosis
  • Other
  • RA
  • SpA
  • Therapeutics (medications, adherence)

Enter Continue (or Save As Draft)

Step 4: Authors

Enter all author affiliations initially and then add the authors and select the approprite affiliation - e.g. Department of Rheumatology, University of Melbourne, Victoria, Australia

You can add multiple authors.

Enter Continue (or Save As Draft)

Step 5: Abstract Upload

Your abstract must be in the format of:
• AIMS
• METHODS
• RESULTS
• CONCLUSION

CONDITIONS
* Please note that figures and tables are not to be included.
* Abstract word count is strictly 300 words across all sections (excluding Abstract Title). Abstracts over this count will not be accepted.

Rules on Encore Papers
Please note encore papers can be submitted on the understanding that an Australian or New Zealand investigator will be registered to attend the meeting to present the abstract/poster.  Only the authors listed on the abstract will be allowed to present. The abstract will be withdrawn by the Programme Committee if this is not the case.  You will be asked to acknowledge this further on in the submission process.

Enter Continue (or Save As Draft)

Step 5: Additional Information

Tick yes or no to the following:

New Investigator Prize – Rheumatology trainee, PhD student, rheumatologist, nurse or allied health professional within 5 years of finishing training or scientist within 2 years of finishing PhD.

Travel Award – (5 ARA and 2 RHPA) Rheumatology trainee, PhD student, nurse, medical student or allied health professional from interstate who has an abstract accepted for presentation.

Helen Moran AwardEligible awardees must have:

·       An abstract selected for oral presentation at the 2015 ARA/RHPA annual scientific meeting concerning clinical or health services research (which includes consumer outcomes) undertaken by the presenter who is also the chief investigator; and
·       Not have received the Award previously; and
·       The presenter meets at least one of the following criteria for an early career researcher:
·       Enrolled in a research higher degree (e.g. MSc, PhD, MD) or be within three years of receiving their highest research degree at the time of nomination; or
·       Trainee of the Australasian College of Physicians in the subspecialty of rheumatology, or within three years of being awarded fellowship with the College at the time of nomination.

Award monies may be used for:

·       Attendance (registration, travel, accommodation) at a musculoskeletal-related scientific meeting by 31 December of the year following the Award, either in Australia or overseas; or
·       Contributing to the cost of professional development activities in clinical research or musculoskeletal health within the period to 31 December of the year following the Award; or
·       Direct research expenses, including salary for research staff

Adjudication for the 2018 Award will be based on the scientific quality of research

presented by nominees and the extent to which it aligns with the vision of Arthritis and Osteoporosis Victoria “to improve the quality of life of people who have, or are at risk of developing, musculoskeletal conditions”.

Encore Paper – Rules on Encore Papers

Please note encore papers can be submitted on the understanding that an Australian or New Zealand investigator will be registered to attend the meeting to present the abstract/poster.  Only the authors listed on the abstract will be allowed to present. The abstract will be withdrawn by the Programme Committee if this is not the case. Please tick yes if applicable.

APLAR Scholarship Applicant – Rheumatologists from APLAR countries outside of Australia and New Zealand who are submitting abstracts should indicate if they wish to be considered for an APLAR Scholarship to attend the meeting. APLAR scholarships should be sent direct to the ARA.

CONFLICT OF INTEREST
Nominate whether there is a real or perceived conflict of interest with the abstract. If so, nominate reason.

1.     a significant financial interest in a product to be discussed directly or indirectly during the presentation,
2.     being or having been an employee of a company with such a financial interest,
3.    having had substantial research support provided by an industry to support the product to be discussed at the presentation
4.     other – l

Enter Continue (or Save As Draft)

Step 6: Review

Enter Continue (or Save As Draft) OR SUBMIT

Deadline is 2nd February 2018

 

Clinical Grand Rounds Submission - Adult or Paediatric

The submitting author needs to create an account and then enter their contact details.  Enter your email address and remember your password as this will be the same submission process to enter your registration once it opens in late January 2018.

Step 1: Create New Account

You will be asked for:

Email Address and a Password and ENTER create new account.

NB Once these details have been logged into the system you can upload multiple abstract drafts and/or clinical grand round case presentations.

CLINICAL GROUND ROUNDS

Submit a case synopsis 250-500 words for either the Adult or Paediatric Grand Rounds. The synopsis should be a brief summary of the clinical case written in the abstract form. The deadline for this is Friday 3 March 2017 (after the submission date).

 

ARA 2018 ASM - APLAR Scholarship

Applications are invited for the 2018 ARA-APLAR Scholarship. Up to TWO scholarships will be awarded to support an APLAR region applicant to attend and present at the 2018 ARA Annual Scientific Meeting to be held in Melbourne, Australia, 5-8 May 2018. Further information and application information can be found here.  

For further information, please contact the ARA Secretariat: admin@rheumatology.org.au